SACSCOC Substantive Change Notification

Revised from Policy Adopted by President’s Cabinet 10/23/18
Revisions Adopted by President’s Cabinet 2/18/20

EGSC Policy Statement on Substantive Change Notification

所有实质性的变化将报告给南方大学协会和 学校学院委员会(SACSCOC)在与委员会一致的基础上及时 policy on substantive 变化.

Substantive Change Definition and Resources

实质性变化是指性质和范围的重大修改或扩大 of an accredited institution, as defined in SACSCOC substantive 改变 policy. 的 Commission on 大学's substantive 改变 policy may be accessed at http://sacscoc.org/app/uploads/2019/08/SubstantiveChange.pdf. 有一些SACSCOC实质性变更文件和其他资源 on this webpage, including the following on-demand Focused-Topic Webinars:

• • Determining Significant Departure 
  • 双录取 and Instructional Sites
  • 如何撰写招股说明书
  • Managing Off-campus Instructional Sites

SACSCOC substantive 改变 documents may also be accessed at the 大学’s SACSCOC Substantive Change webpage here.

Substantive Change Notification Responsibilities

It is the responsibility of all college personnel to be aware of the requirements 通知SACSCOC(在某些情况下，提前获得批准)所有实质性的 变化. 的 determinations about whether a proposed action is a substantive 改变, what type of notice is required, when that notice is required and whether SACSCOC 必须给予事先批准往往需要事先咨询学院的 SACSCOC联络. This policy establishes procedures to assure that such consultation 事先举行，以便讨论遵守SACSCOC的情况 substantive 改变 policy to take place on a timely basis.

可靠的火博体育(EGSC)的SACSCOC联络员负责协调 the 大学's substantive 改变 notification actions. 的 大学's SACSCOC联络 将向主席介绍SACSCOC实质性改革政策的概况 每学年开学时通知内阁并通知内阁重要事项 必要时更新. SACSCOC联络员将 maintain a link on the 大学's Website 这一实质性的变更通知政策和工作表，将有助于在 identification of substantive 变化 and preparation of required documentation.

此外，SACSCOC联络员将与学院院长和 总统内阁网上火博体育战略计划的报告，这些计划可能被归类为 substantive 变化 according to SACSCOC policy.

SACSCOC 程序 for Reporting Substantive Changes

根据SACSCOC的政策，有三个程序来处理不同的 types of substantive 改变:

• • 程序一个 for the Review of Substantive Changes Requiring Approval Prior to Implementation (Notification may also be required).
  • 过程中两个 用于审查只需要在实施前通知的实质性变更 (some 变化 also require submission of additional documents).
  • 过程三个 for Closing a Program, Site, Branch Campus or Institution.

In recent years, EGSC has made several different types of substantives 变化. 一些 已使用程序一向SACSCOC报告这些变化，其他使用程序一向SACSCOC报告 过程中两个. For example, 过程中两个 was used to report to SACSCOC the offering 10个文科副学士学位和5个理科副学士学位 beginning in Fall Semester 2017. Another example of using 过程中两个 is the reporting of dual enrollment courses taught by the 大学 at area high schools. 相比之下, 程序一已遵循报告每个新的学士学位课程和 报告在EGSC网上火博体育开设的课程超过50%的学分 required to complete an associate degree. In the case of the baccalaureate programs, 由于新课程将由学校提供，因此需要事先获得SACSCOC的批准 大学. For the EGSC Augusta expansion, prior SACSCOC approval was required because 核心课程开设的数量正在一个新的地点扩大.

Timing of Internal Reporting of Potential Substantive Changes

通知SACSCOC的截止日期根据实质性变化的类型而有所不同 被提出了. In some cases, notice must be given to SACSCOC significantly in advance of implementation of the 改变. Accordingly, proposals which may be substantive 变化 是否应由提出该建议的学院人员在 initial development of the proposal. This would enable the person reporting the potential 改变 and the SACSCOC联络 to determine the appropriate due date.

EGSC Internal Process for Reporting Substantive Changes

1. 1. 学术的变化
      所有课程修改、新学位课程和/或学术工作的建议 以前不包括在EGSC的SACSCOC认证范围内的水平 必须在SACSCOC和EGSC实质性变化标准的范围内进行审查 学院教务长和副校长负责学术和政策的制定 提交给学术政策和课程委员会之前的学生事务 (").
      1. 院长和VPASA将完成实质性变更清单和大纲表格 presented below prior to initiating review of the proposal. VPASA必须发送 向SACS联络处和内阁发送表格，提醒他们注意任何潜在的实质性问题 更改之前可能出现的与新学术提案相关的问题 提交给APCC.
      2. 任何提交给APCC的学术提案都必须包含一节，说明是否需要 向SACSCOC提交实质性变更建议，并必须提供足够的信息 供委员会决定该院校是否符合SACSCOC原则 of 认证 deemed to be necessary for substantive 改变 approvals. 建议 如果提案不能证明是实质性的，就不应该得到批准 改变 involved cannot support and adhere to SACSCOC Principles. 教职员评议 是否也应考虑到提案中记录的实质性变更问题.
   2. 所有其他变更与学院的SACSCOC联络员和校长协商 向内阁提出的倡议将根据SACSCOC进行审查 substantive 改变 policy criteria prior to presentation to Cabinet.
      1. 负责实施实质性变更的EGSC人员将完成 substantive 改变 checklist and outline forms presented below.
      2. 学院的SACSCOC联络人将与适当的副校长一起 为每一个被批准的计划准备一个时间表，这些计划已经被确定为实质性的 改变，包括学院何时向其理事会提交倡议， the University System of Georgia Board of Regents (USG BOR); when SACSCOC must be notified; and when any supporting documentation needs to be submitted to both agencies.
   3. 根据要报告的实质性变化，适当的学术和 机构委员会将采取必要的行动来执行实质性的 改变. 的 development of new academic programs will be supported by the work of the APCC and the Faculty Senate.

EGSC Process for Reporting Substantive Changes to SACSCOC

1. 1. SACSCOC联络员将与适当的副主席一起准备 任何要求的SACSCOC通知和任何要求SACSCOC批准的请求 for the President of the 大学 to review, approve, sign. SACSCOC联络员将 然后以规定的方式和日期将实质性变化通知SACSCOC by the SACSCOC Substantive Change Policy.
   2. 将准备获得实质性变更批准所需的所有文件 由学部副校长或院长协商领导 with the EGSC SACSCOC联络. 的 documentation must be submitted by the Vice President 院长或院长负责向学院院长和EGSC SACSCOC提出倡议 在SACSCOC公布的任何截止日期前至少一个月进行审查.
   3. 3. All communication between EGSC and SACSCOC concerning any notice of a substantive 改变 or request for approval of a substantive 改变 will be carried out by the SACSCOC联络 or the President.

Substantive Change Checklist and SACSCOC Prospectus Outline (PDF)